The Management Information module organizes a series of different document information into a single portfolio consisting of reports that capture project objectives, timelines, accomplishments, risk and other critical factors. Executives can then regularly review entire portfolios and have an immediate view of critical documents that affect the cost and the duration of the project.The module utilizes a filter capability allowing a drill-down to any document and viewing it on the screen. It provides the Client, Executive, and Management level with readily accessible status information and easy data query capability for supporting informed decisions.
The Project Information module helps you identify and setup the various funding, currencies, calendars and Unit of Measurement to be used throughout your project. This module maintains the project elements and the Work Breakdown Structure (WBS) of your project. An unlimited number of project elements, up to nine levels for the WBS, and unlimited number of Document Numbering Structures are completely user-defined. Cost Types and User Codes will also be established and maintained within this module. The user codes are later used to produce ad-hoc reports, satisfying shareholders and other external parties without affective the way you control your project. An unlimited number of standard curves can be defined and setup in this module. The standard curves are used to spread the hours, quantities and amounts to generate commodity curves, labor curves, and cash flow curves against various base line sources.
The Daily Diary is a crucial tool for project success; it is the historical documentation of a project and one of the best sources of rich daily information for both management reports and potential contractor claims. Unfortunately for many projects this is a laborious, time-consuming, hand written process laden with inconsistencies, missing reports or conflicting data. Utilizing these reports, both during the project or after its completion, is likewise just as ineffective and usually requires a significant investment of time.
- In the case of a contractor claim, can your Daily Dairies stand in court?
- Is your hand written daily dairy a laborious, time-consuming task lacking conformity?
- Is there any process in place to ensure that there is a Daily Diary completed for each “project work day”?
- Does the form get completed to various degrees of completeness and does it lack any naming conventions for labor or equipment?
- Are extensive staff hours consumed with research and retrieval of information regarding a project for claims resolution, contract arbitration, “force account” analysis for Contract Change Order (CCO), extra work bill verification and labor compliance certification?
PMIV Daily Dairy changes all of that. PMIV Daily Dairy is a web-based solution that connects the engineers in the field to the managers at the desk. Using the latest in mobile computing technology PMIV Daily Dairy drastically minimizes the effort needed by the field engineer to populate a daily report. Relevant data, such as labor and equipment information, is automatically pulled from the appropriate libraries and incorporated into the report; allowing the engineer to focus his energy and time on the more important details and information. The end result is more, richer reports with less effort.
PMIV Daily Diary really involves two complementary components – the mobile portion and the underling web-based server component. It’s both these components working together that provide the value-add to the organization.
PMIV Daily Diary allows you to: Capture all project data, including:
- Shift hours;
- Weather and tide;
- Visitors and communication on the project site;
- Accidents information;
- Instructions to Contractor;
- Selection of operations based on Bid Item or Work Breakdown Structure;
- Observations at the Daily Diary level and/or at the operation level;
- Contractor/Sub-contractors Labor hours (ST, OT, DT);
- Equipment hours (ST, OT, SB, IT);
- Automatic link between operator and equipment;
- Automatic link between equipment and equipment attachment;
- Material on job site;
- Quantities installed;
- Pictures at the Daily Diary level and/or at the operation level;
- Pay Item Documentation including Force Account;
- Determination of the physical condition of work performed, such as traffic control;
- Progress of work;
- Documentation of tests and the test results;
The Material Management module integrates all the fabrication reports into PMIV. These reports can be created from anyplace in the world. Action capability allows the inspectors to review and approve any report. As soon as a reports is approved, it becomes immediately available to all project team members in relation with their individual access rights. Reports, attachments and pcitures or other documents are available when appropriate.
Material inspection and testing represents a crucial portion of the quality control process in any construction project. As projects grow in complexity and the number of participants increases the ability to quickly discern the quality of the work and materials becomes critical to a project’s ability to be delivered on time and under budget. This becomes increasingly more difficult as companies and partners rely on paper-based systems – information is incomplete, stranded on personal computers or mistakes are introduced in re-duplication. Typically more of participant’s time is spent dealing with the process verses the actual testing & inspection. This all leads to very precarious position when things end up not going according to plan.
PMIV Materials Management is a web-based, collaboration tool designed from the ground up for the needs of the Material Engineering & Inspecting community. An easy to use, web-based solutions that offers a central repository, standardized reporting and the organizational & search tools to provide access to the right documents and the right time.
- Are all your documents stored in one central location and available when needed?
- Are you capable of supplying relevant information to an official inquiry without disrupting normal business practices or incurring substantial discovery costs?
- Do you have the confidence in your testing & inspection process to broaden the partners you work with?
Reduce the time required to input the data – inspectors & testing engineers can spend more time doing their job, and less time filling out paperwork.
Increase the amount of information captured by the system – crucial & timely reports are no longer stranded on an individual’s laptop or desk, participants spend less overhead on the “basics” and can instead focus on providing the crucial details.
No change in behavior required – the system functions around your current reports, requiring no change in behavior on the part of the participants.
Continuous Workflow – the system maintains the workflow for all outstanding reports; non-compliance issues are dealt with and nothing falls through the cracks.
Easy to deploy, no significant investment need – the hosted web-based nature of the solution allows you to get started immediately without the typical upfront costs associated with many solutions.
Customizable solution – a software solution should fit your needs; we can fully customize PMIV Materials Management to meet your business needs.
The Estimating module gives you everything you need to build a cost estimate for any size of projects to any level of detail, with efficiency and effectiveness. The “Work Operation” and “Work Element” features organize the development of your database information in terms of Unit Rates and Unit Price for various type of work and maintain the detailed build-up of these rates. With flexible user interface and cost estimating methods, point and click reproduction capabilities, this module provides the estimating solution you need.
The Project Control module combines creation of budgets, keep track of costs and commitment and manage cash flow into one integrated module. It has been specifically designed for the EPC industry to support project management practices and common business tools. It provides a tool to effectively define, manage and control costs from project inception to completion. The sub-modules include: Budget, Cost and Commitment, Contract Administration, Contract Monitoring, Potential Change orders, Change Orders, Claims log, Construction equipment, and Labor Control.
The Engineering Control module enables the engineering department to measure budget and schedule progress against pre-established plans. This allows for timely review and analysis of on-going project activities and if necessary, for corrective actions to be implemented.The work is planned and tracked by task. The tasks are then grouped into Engineering Design Package and the Engineering Design Packages are grouped into Construction Package for Planning & Scheduling purposes. The task is associated to Milestones or Control Points with pre-defined percent complete for each Control Point and number of days between Control Points. The task has an Activity attribute. The Budget is broken down by Activity. The Spent Hours are collected at the Activity level. The Earned Hours are generated at the task level roll-up to the Activity. The performance is calculated by dividing the Spent hours by the Earned Hours.The user can decide to use the Control Points at the first level or at the second level in relation with the magnitude of the Engineering project.
The Procurement Control module allows user to quickly and easily process requests for Capital or Expense items. These requests are then routed electronically for the appropriate approvals. All project personnel that need to be involved with the requisition will be notified electronically. After the approval process is complete, the Requisitions are routed to the Purchasing Department, eliminating the need to re-enter the data. The requisitions can be split or consolidated as required based on the system rules or buyer’s needs. When the quotations are received and entered into the system, PMIV allows the user to do a Bid Analysis at the item leve and split the Purchase Order or at the PO level.The sub-modules include: Procurement Setup, Material Control, Purchasing and Contracting.
Quality Assurance/Quality Control
The Quality Assurance/Quality Control allows you to establish quality assurance plans and procedures at the program/projects levels. These plans set the performance standards: methods for measuring, evaluating, auditing, and reporting performance, and procedures for handling situations when performance deviates from standard.The plans and procedures are an integral part of the system. The QA/QC effort lasts through the life cycle of the project from inception, to Engineering, Procurement, Construction, Start-up, Commissioning and Operation & Maintenance.